Free Invoice Generator
Create professional invoices in minutes. Auto-calculate totals and taxes, then download as PDF no account required, completely free.
Invoice Generator
Create professional invoices with automatic calculations and PDF export
Invoice Information
From (Your Company)
Bill To (Client)
Invoice Items
| Description | Quantity | Rate ($) | Amount | Action |
|---|---|---|---|---|
$0.00 |
Additional Information
Invoice Summary
What Makes a Professional Invoice
Business Details
Your company name & logo
Business address
Contact info & email
Tax/VAT registration number
Invoice Essentials
Unique invoice number
Invoice & due dates
Itemized line items
Subtotal, tax, and total
Payment Info
Payment terms (Net 30)
Accepted payment methods
Bank transfer details
Late payment policy
Frequently Asked Questions
What information must a professional invoice include?
A legally complete invoice should include: your business name and contact info, client name and address, unique invoice number, invoice date and payment due date, itemized list of products/services with quantities and unit prices, subtotal, applicable taxes (with tax rate), total amount due, and payment terms/methods. Some jurisdictions require your tax ID or business registration number.
How do I number invoices properly?
Use a consistent sequential numbering system. Common formats: INV-001, INV-2025-001, or year-based (2025001). Never reuse invoice numbers. Starting at a number higher than 1 (like INV-100) makes your business look more established. Keep a log of all invoices issued.
What are standard payment terms?
Net 30 means payment due within 30 days of invoice date the most common for B2B. Net 15 or Net 7 indicate faster payment expectations. "Due on receipt" means immediate payment. Early payment discounts like "2/10 Net 30" mean 2% discount if paid within 10 days, otherwise full amount due in 30 days.
What taxes do I need to add to an invoice?
In the US, sales tax applies to products and rates vary by state. VAT-registered businesses in the EU/UK/India must add VAT/GST to invoices. Service businesses often do not charge sales tax depending on jurisdiction. Consult a local tax professional for your specific situation.
How do I handle late payments professionally?
Include late payment terms in your invoice such as 1.5% interest charged monthly on overdue balances. Send a friendly reminder 3-5 days before the due date, then a firm reminder when overdue. After 30 days overdue, contact by phone. For large amounts, consider a collection agency or small claims court.